How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Work at Michigan?

Being part of something greater, of serving a larger mission of discovery and care, that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

Responsibilities*

General research administrative work:

• Complex calendaring; clinic closings, special service schedules (HIIP, Consult, etc.)
• Fielding high volume email and phone requests from leaders, sponsors, research staff and patients
• Letter generation for various reasons, including compliance
• Travel and expense reporting, including hosting
• CV/other research profile management
• Assist with annual review process

Clinical Research specifics:

• Website management
• Reporting
• Design graphics/charts for presentations
• Proofreading
• Drafts and/or provides feedback on design/creation of specific documents and workflow's.
• Planning, organizing, managing, and conducting multiple complex projects and initiatives
• Act as liaison with other departments, divisions, and organizations
• Maintain communications for funding opportunities, training opportunities, and important updates to clinical research
• Assists Vice Chair in setting strategic direction for DOIM Clinical Research initiatives and proactively identifying potential issues.

Interdepartmental collaborations:

• BME
• Biostats

Manages the protected time for clinical research program.

Manages all DOIM dedicated clinical research space.

Clinical Research Resources Website

Tracking/ROI for various clinical research initiatives

Actively seek out funding opportunities

Support other research initiatives as needed

Clinical Trials Academy (separate section)

Assist in budget oversight and project contracting with external funders and collaborators

Clinical Trials Academy:

• Send out regular communications
• Act as main liaison for questions across the Med School
• Act as main liaison for trainees and faculty within each cohort
• Marketing/Announcements

?        Maintain website

Prepare and review applications, generate acceptance and declined letters

Curriculum/schedule development

Develop and implement interactive approaches to provide content virtually/in-person

When held in-person:

• Room arrangement, setup/tear down
• Tech support
• Food/beverage management

?       Create and maintain program database (MBOX/Dropbox)

Arrange for lecturers, statisticians, and faculty mentors

Ensure program materials are sent in by due date for lecturers and trainees

Prepare awards for graduation

Work with finance team to create and reconcile program budget

Faculty and staff lecturer/mentor payments

Keep long-term follow-up of all trainees progress

MEND Divisional Responsibilities (Includes all items related to Rodica's research but not DOIM initiatives):

• Pop-Busui team organization/management:
• updating and revision of SPGs, training and orientation of study staff, organization of coordinator/investigator meetings
• Monday 3-5pm team meeting
•  Maintain team databases:
• Serve as main contact for vendors
• Resolve problems as needed
• Arrange for students/med students/visiting scholars
• HR
  • Main contact for hiring process
  • Onboarding/offboarding procedures
• Support employee evaluation process
• Arrange for employee recognition events
• Team Oversight:
  • Sign off on employee timesheets
  • Assists team as needed during periods of transition and high-volume workload. Actively maintains competency and relevant certification.
  • Ensures that team certifications and trainings are up to date
  • Work with PIs and Co-Is to assemble and lead project teams for medium-to-large projects that will require collaboration across multiple departments or staff working groups within team
• Overall Project Management:
• Maintain Reports, Records and Responsibilities:

?        Diabetes research:

• Arrange a high-volume complex research-related meetings with both international and national attendees
• Support initiatives for E. Caswell/Steno/CTRSP as needed
• Grant Writing/Development
  • Review application requirements and create checklists
  • Prepare administrative forms for application (forms F)
  • Create infographics/tables
  • Proofreading
• Help prepare slides for presentations
• Ensure proper handling/distribution of manuscripts (PubMed Central)

Required Qualifications*

• Bachelor degree
• 0-2 years experience 

Desired Qualifications*

• 3-4 years clinical research experience, experience with Michigan Medicine policies and procedures

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Vaccine Requirements

COVID-19 vaccinations are required for all students, faculty and staff working in the following areas: Michigan Medicine including the Medical School, Dental School, University Health Service or the Mary A. Rackham Institute.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.